Boone County Democratic Central Committee By-Laws
The Boone County Democratic Central Committee hereby establishes the following By-Laws for the conduct of its business and activities to supplement those procedures and duties designated and required by Chapter 115 of the Revised Statutes of Missouri. The following By-Laws are further established to ensure orderly procedures for the conduct of the affairs of the Boone County Democratic Central Committee.
Article I. Name
The name of this organization shall be Boone County Democratic Central Committee.
Article II. Objective
The objective of this committee shall be to encourage among all voters and citizens of Boone County, Missouri an active interest in governmental affairs; to increase the efficiency of popular government; to foster and perpetuate the ideals and principles of the Democratic Party; to encourage and develop leadership in the Democratic Party; to encourage party responsibility; and to maintain and promote harmony in the Democratic Party rank and file.
Article III. Membership
Section 1. Membership shall consist of a committeeman and committeewoman from each township in Boone County and a committeeman and committeewoman from each ward in Boone County, where applicable, who may be elected by receiving the highest number of votes for such office at the August primary election, as provided for under Sections 115.607 and 115.613, R. S., MO.
Section 2. When a member of this committee dies, becomes disabled, resigns, or ceases to be a registered voter of or a resident of the county of Boone or the committee district from which s/he is elected, a vacancy shall exist on the committee. A majority of the committee shall elect another person to fill the vacancy who, for one year next before his/her election, shall have been both a registered voter of and a resident of the county and the Committee district. The person selected to fill the vacancy shall serve for the remainder of the vacated term as provided under Sec. 115.617, R.S., MO.
Article IV. Officers
Section 1. The officers of the Committee, as provided for under Section 115.615, R. S., MO., shall be:
a. A Chair and Vice Chair, one of whom shall be a man and one of whom shall be a woman. Both must be duly elected members of the Committee.
b. A Secretary and a Treasurer, one of whom shall be a man and one of whom shall be a woman. Both may or may not be members of the Committee.
Section 2. The officers shall be elected at the organizational meeting in the order listed in Section 1 of this Article and shall hold office for two years or until his or her successor is elected.
Section 3. Nominations shall be made from the floor for each office and election shall be by ballot unless there is only one nominee for an office in which event the election may be viva voce (by voice). A majority, hereinafter defined, shall be necessary to elect. A majority is defined as “more than one half of the total number of ballots cast and counted, ignoring blanks.” In the event no person receives such a majority, the person with the lowest total votes shall be removed from the nominees eligible to receive votes and a new vote taken on the remainder. This process shall continue until one of the nominees shall receive a majority, as above defined. The new officers so elected shall assume the duties immediately following the election of all officers.
Section 4. Vacancies
a. A vacancy in an office, other than that of the Chair, shall be filled by election at the next regular meeting. Procedures shall be followed as in Section 3 of this Article for such election.
b. In the event of a vacancy in the office of the Chair, the Vice Chair shall automatically succeed to that office and a new Vice Chair elected.
Article V. Duties of Officers
Section 1. The officers shall perform the duties prescribed by these By-Laws, the parliamentary authority adopted, and such other additional duties as may be required by the Committee which are not inconsistent with the rules of this organization or the laws of this state.
Section 2. The Chair shall direct the affairs of the Committee, preside at meetings of the Committee, appoint all committees, both standing and special, unless otherwise ordered by the Committee, serve as ex officio member of all committees, supervise the work of the Executive Director and his/her staff, appoint a Parliamentarian and such other officers as s/he may deem necessary to carry out his/her duties, shall administer and execute any rules or motions adopted by the Committee, and shall serve as a member of party Congressional, Senatorial, and Judicial committees as required by Sec. 115.615, R.S., MO., provided, however, the Chair shall at no time forfeit his/her right to cast a vote as a member of the Committee.
Section 3. The Vice Chair shall assist the Chair in the duties of his/her office and preside at meetings in his/her absence. In the event the office of Chair becomes vacant, the Vice Chair shall become Chair. S/he shall also serve as a member of the party Congressional, Senatorial, and Judicial committees as required b Sec. 115.615, R.S., MO.
Section 4. The Secretary shall keep the minutes of the committee in a bound book as well as the other records of the meetings of the Committee; notify the members of the times and locations of the meetings when so requested by the Chair; handle all membership records; and perform such other secretarial duties as may be assigned by the Chair or the Committee.
Section 5. The Treasurer shall have charge, custody, and be responsible for all funds and securities of the Committee; establish bank account or accounts for the Committee; make deposits and withdrawals as may be directed by the Chair or the Committee. The Treasurer shall also furnish the Committee at the August meeting each year a written statement of receipts and disbursements listing from whom and where received and to whom and for what purpose disbursed, and whenever requested by the Chair or the committee.
Article VI. Meetings
Section 1. The regular meetings of the Committee shall be held on the second Thursday of each month unless otherwise ordered by the Committee. The Committee may vote not to meet in any given month, but may not miss two meetings in succession.
Section 2. The organizational meeting of the Committee shall be held on the second Thursday in August following the primary election. The Chair shall set the time of day and place of the meeting, and shall see that written notice is sent to each person elected in the preceding primary election. The organizational meeting shall be held in the County Seat in Columbia, MO and be conducted as provided for under Sec. 115.615, R.S., MO. Notices of said meeting shall be mailed by ordinary US Mail no later than ten (10) days before the date set for said meeting.
Article VII Committees
Section 1. A Finance Committee composed of the Treasurer and four (4) other people shall be appointed by the Chair promptly after the organizational meeting. It shall be the duty of this committee to prepare a budget for the fiscal year, and to submit it to the Committee.
Section 2. An Auditing Committee of three (3) people shall be appointed by the Chair promptly after the organizational meeting. It shall be the duty of this committee to audit the Treasurer’s accounts as requested by the Committee and/or state law, but, in any event, shall do so at least semi annually.
Section 3. Such other committees, standing or special, shall be appointed by the Chair and members of all committees may or may not be duly elected members of the Committee.
Section 4. The chairs and members of all committees may or may not be duly elected members of the Committee.
Article VIII. Proxies
Proxies may be cast at any meeting EXCEPT AND PROVIDED, HOWEVER, no proxies will be permitted in casting votes for Committee Officers at the Organizational Meeting nor in casting votes to fill a vacancy either by nominating a candidate for election or to fill an unexpired term of elective office at any meeting. No person may vote more than two (2) proxies where proxies are allowed. Proxies must meet the following requirements:
1. The proxy must be in writing or typed, signed by the person granting it, and have a witness to the signature and be dated within 30 days prior to the date of the meeting at which it is being cast.
2. The proxy must name the person who shall be entitled to cast the proxy vote on the face of the proxy and be signed by that person named when submitted at the meeting where it will be cast and such signed proxy shall be filed with the Secretary of the Committee at the meeting where used.
3. If the proxy is limited to a particular issue, it shall so state. If there is no limitation, it shall be presumed to entitle the person named in the proxy to cast the proxy vote on any issue coming before the Committee at that meeting.
4. The proxy must designate the date of the meeting where it will be voted. No proxy will be honored granting the right to vote at any time other than the date listed on the proxy.
5. No proxy may be exercised when the person granting it is present at the meeting.
6. The proxy shall be presented to and filed with the Secretary, or in the absence of the Secretary with the Chair, at the time the proxy is first sought to be cast on an issue at the meeting, after first being signed by the person to whom the proxy is granted. The ruling of the Chair on the validity of the proxy shall be final unless overruled by two-thirds of the Committee present in person for the meeting.
7. Any Committee member may file with the Secretary a card bearing his or her signature which may be used by the Chair in determining the validity of a proxy.
Article IX. Committee Endorsement
On those occasions when the Committee shall be required to fill a vacancy either by nominating a candidate for election or to fill an unexpired term of elective office, the vote shall be by roll call conducted by the Secretary of the Committee. The Secretary shall report the votes to the Chair who shall then announce the results. The roll calls shall proceed until one of those nominated receives a majority vote of the Committee members present and voting in person and at which meeting the quorum necessary for this nomination is present, as set forth in Article VI, Section 5. The Committee may, however, suspend this requirement by a majority vote and vote by secret ballot. If more than two candidates are being voted upon, then the voting shall proceed as set forth in the 3rd, 4th, and 5th sentences of Article IV, Section 3.
The name of the person so chosen shall then be transmitted to the Governor for his/her consideration in making an appointment for an unexpired term; or the name shall be delivered to the appropriate officials in those instances when a nomination for election is being determined.
Article X Headquarters
Section 1. The Committee shall at all times designate some place in Boone County Missouri as the headquarters for the Boone County Democratic Central Committee and shall maintain a permanent file of Committee records.
Section 2. An Executive Director and such other staff as may be deemed necessary may be appointed or hired by the Chair, subject to the approval of the Committee.
Article XI. Precinct Committeemen and Committeewomen
The elected Committeeman and Committeewoman from each respective township and ward shall have the power to appoint two (2) Precinct Committeemen and two (2) Precinct Committeewomen for every precinct in their respective ward or township. These Precinct Committeemen and Committeewomen shall serve at the direction and pleasure of the elected Committeemen and Committeewomen from their respective ward or township. Their function is to assist the elected Committeemen and Committeewomen in the organization of the precinct for which they were appointed. These appointed Precinct Committeemen and Committeewomen must be residents of the precinct in which they are appointed.
Article XII. Township or Ward Clubs
The elected township or ward Committeeman and Committeewoman shall have the authority under these By-Laws to establish an official Democratic Club representing their respective township or ward. Democrats who are registered to vote and are residents of the ward or township are eligible to become members of the Club. The function of the Club is to promote the election of Democrats to public office and to assist the elected Committeeman and Committeewoman in the organization of the respective ward or township. Each such Club shall have the power to endorse candidates for any elective office in any primary or special election. Upon request of a candidate, the Club by majority vote of members attending the endorsement meeting may choose to (1) endorse the candidate or (2) refuse to endorse the candidate. Notices to all dues-paying members shall be sent at least ten (10) days prior to an endorsement meeting. These clubs shall have the power to enact rules to govern their procedure, subject to the approval of the Boone County Central Democratic Committee.
Article XIII. Legislative District Offices
The members of the Committee belong to each legislative district, when such district is located entirely within the boundaries of the county, shall also caucus at the organizational meeting of the Committee and elect by majority vote of those voting a Chair, Vice-Chair, Secretary, and Treasurer. The Chair and Vice-Chair of the legislative district shall, by their election, become members of the Congressional, Senatorial, and Judicial district committees as provided for under Section 115.619.R.S., MO.
Article XIV. Parliamentary Authority
The Rules of Procedure contained in “Roberts Rules of Order” as most recently revised shall govern the committee in all cases to which they are applicable and in which they are not inconsistent with these By-Laws and any special rules of order the Committee may adopt.
Article XV. Amendment of By-Laws
These By-Laws can be amended at any regular meeting of the Committee at which a quorum is present by a two-thirds majority vote or the elected members present and voting, PROVIDED that the amendment has been submitted in writing at the previous regular meeting.
ADOPTED THIS 15TH DAY OF APRIL, 1997
BOONE COUNTY DEMOCRATIC CENTRAL COMMITTEE
Charles R. Christy, Chair